Feature management

Find out how you can restrict your team's access to certain features, for more brand control

Working with a team in Flipsnack is great, but it can also be challenging sometimes. You may have guidelines on how your team should use Flipsnack, but it's hard to enforce them without the right tools. The bigger the team, the bigger the challenge.

Table of contents:

Feature management - how does it work?

At workspace level

At Design Studio level

At branding level

At player level

With Feature management by roles, it will be easy to personalize the access to each Flipsnack feature, depending on your team member's roles in your company. This set of customization options is available for Enterprise and Organization users.

More specifically, Feature management by roles allows you to disable access to some roles within your company for certain features and functionalities and only leave them accessible to others.

This will depend on the role they have in your company, such as Owner, Administrator, Editor, Agent, or Contributor, and to whom you want to give more access or restrict it. By using this feature, you’ll get more control over your brand and over how your team members will use Flipsnack.

Here is a video explaining feature management in detail:

How does it work?

While on your dashboard page, click on Settings and Feature management.

Suppose you are an Enterprise / Organization user and don't see this option on the left-hand side. In that case, you might have to sign out and back in. (You also need to be the owner or an admin to access the Feature management and have an active Enterprise or Organization subscription.)

Restrictions can be easily turned on and off with a simple click. The features are pretty clear if you're familiar with our platform, but if you need more info, keep on reading. We'll go over each option in more detail in this article.

As the admin, you can disable certain functionalities for your team members, but you can enable them again whenever you wish, either temporarily or permanently.

Now that we have covered the basics, let's talk about each option.

Workspace

• Disable Create from scratch - This will hide the Create from scratch from the main dashboard. It will block your teammates from entering the Design Studio to create a design or customize a template. It's recommended if you want your team to only use the upload PDF functionality. The Design Studio will still be accessible after the PDF upload, so your team can use it to add interactive elements to the flipbook.

• Disable Create from scratch button - This will disable the Create from scratch button to appear in the Upload page, My flipbooks sidebar, and Design Studio (File -> New flipbook). If you disable this option, you will still be able to use our templates and to open and edit them in our Design Studio.

• Disable My templates - This hides all the functionalities regarding custom templates. No one from your team members will be able to access any custom templates that have been previously created. They will also be unable to create and save any new custom templates.

• Disable PDF uploads - Do you want your team to only use Flipsnack for the design part? Use this option! After login, the Upload PDF button will be removed from the users' main dashboard. Furthermore, the upload PDF page will redirect the teammates to the dashboard if they attempt an upload from one of the Flipsnack public pages.

• Disable Send emails - If you want to ensure that no one from your team members will send emails directly through Flipsnack, go for this option! The entire Email section will be hidden. So, no email customization options, and no email code available either.
  You might want this if you have very specific brand rules regarding email sending.

• Disable top folders view - By disabling the folders listing that appears at the top of the workspace, you will save more space and have a clean dashboard. Teammates still have access to folders from the left sidebar under My flipbooks.

• Disable email branding and defaults - This one is recommended for teams that are actually using Flipsnack for email sending. As an admin, you may want to make sure that the default settings will not be altered by a teammate who might use a non-brand color or a different logo. In this case, make sure you first personalize these options as you wish, and click Save these settings as default. (you should also send an email in order for these settings to be applied). From that point on, all your emails will have your on-brand look. Therefore, team members will only be able to send emails only with your default brand settings.

• Disable publication Stats page - By disabling the publication stats page, no one from your team can access the Statistics page. This option applies to both Workspace statistics and individual flipbook statistics.

  

• Disable show publication on public profile - When sharing a publication from the main dashboard, you can check or uncheck the Show publication on my profile checkbox. If checked, the publication will be displayed on your Flipsnack profile page.

  When this option is enabled, the checkbox will be removed, preventing anyone from your team members from accidentally including the shared publication on the public profile page of your workspace.

  

• Disable Automation settings - You block access to the Automation settings page by disabling this option. However, you will still be able to use Automation in Design Studio only with the CSV feeds that are already loaded. You won’t be able to add new ones, though.

• Disable creating and editing bookshelves - Once activated, the teammates from your workspace with that specific role won't be able to create a new bookshelf or edit an existing one. However, they will still be able to view all the bookshelves from the workspace. 
• Disable access to other teammates’ folders - When activated, the teammates from your workspace with each particular role won’t be able to access their own folder. However, if they have content in other folders, those folders will be visible to them.

Design Studio

• Disable Flipsnack templates - Another great way to protect your brand and ensure that no teammate is using our ready-made designs instead of your custom templates. Just hide our templates with this option, and the entire section of Flipsnack templates will be removed from the Design Studio.

• Disable Add pages - This is another way to ensure your templates are used exactly as they were designed. Your colleagues (and you) will not be able to add any blank pages in the Design Studio, so they will be strictly limited to using templates. We advise that you temporarily enable the Add pages options whenever you need to create new templates.

• Disable stock GIFs and stickers - Stock GIFs and stickers are usually not what brands want to use in their publications, so this option may be handy for most of our Enterprise clients. You and your team will still be able to use custom GIFs if you wish by uploading them in the uploads section in the Design Studio.

• Disable stock images and stock videos - Just like GIFs and stickers, big brands usually avoid using stock media. Hide these options easily to make sure the team uses only uploaded images and custom videos instead of stock. This option hides the entire Photos tab from the Design Studio.

• Disable Automation - Data automation is available for our Enterprise clients, but it's not used by everyone. If you don't want it to appear on the dashboard because it's not relevant to you, just go ahead and disable it.

• Enable enforced lock for saved templates - With this option, you make sure that a specific role will be allowed to enforce locked elements when creating a template. This means that no other teammates can unlock elements blocked in the template design, making it a great way to protect your brand rules. Activate this option for teammates in charge of creating templates with enforced locked elements or modifying existing templates with enforced locked elements according to their requirements.

• Allow elements to be unlocked - This option will allow users with this access to unlock elements blocked by other teammates with “Enable enforced lock”.

• Disable Team uploads - This will disable the access in Design Studio to the Team uploads and the option to move a personal asset into the Team uploads. Your team will only be able to use their personal uploads.

• Disable Text - The Text tab will be removed from the Design Studio by enabling this option. This will prevent anyone from your team from adding any new text box to a flipbook. However, any text that’s already in a flipbook can be edited, even when this option is enabled.

• Disable Tables - The Tables tab will be removed from the Design Studio by enabling this option. This will prevent anyone from your team from adding tables to any flipbook. However, if the flipbooks already contain any tables, the table values can be edited, even when this option is enabled.

• Disable Videos - The Video tab will be removed from the Design Studio by enabling this option. This will prevent anyone from your team from adding an audio button, a video button, or a video widget to any flipbook. Even if someone from your team would upload a video in the Upload tab, they would not be able to insert it into the flipbook.

• Disable the option to customize the Shopping list PDF - The option to edit the PDF order list will be removed for selected teammates.
• Disable the option to customize email info for the Shopping list - Restrict selected teammates from editing or changing the email settings for the Shopping list.

• Disable creating and editing templates - This option will restrict your team members from creating and modifying templates in Design Studio. They will also be unable to save any new design as a template.

• Disable links - The Link tab will be removed from the Design Studio by enabling this option. This will prevent team members from adding links to any flipbook. However, if the flipbook already contains links, the values can be edited, even when this option is enabled.
• Disable shapes - The Shapes tab will be removed from the Design Studio by enabling this option. This will prevent team members from adding shapes to any flipbook. However, if the flipbook already contains shapes, they can be edited, even when this option is enabled.
• Disable interactions - The Interact tab will be removed from the Design Studio by enabling this option. This will prevent team members from adding interactive elements to any flipbook. However, if the flipbook already contains interactive elements, they can be edited, even when this option is enabled.
• Disable charts - The Charts tab will be removed from the Design Studio by enabling this option. This will prevent team members from adding charts to any flipbook. However, if the flipbook already contains charts, they can be edited, even when this option is enabled.

Branding

• Disable non-brand colors - By default, everyone can use any color they wish in their designs, in their emails, and as background color in the flipbook player. If you want to limit colors to a few custom options, set your brand colors in Branding, then use this option.

• Disable non-brand fonts - By default, your teammates will have access to the entire fonts gallery on Flipsnack. If you don't like that, you can disable non-brand fonts here in Feature management, but make sure you upload your custom brand fonts in your workspace so that your team can use your fonts.

• Disable Branding settings - Blocks access to the Branding settings page and blocks the links to Brand settings from Design Studio. So options such as Upload your fonts, Add a new style, or Manage team colors won’t be available anymore.

Player

• Disable embed page - If you don't want anyone from your team members to embed flipbooks, this option is for you. It will hide all embed options for all flipbooks. Any flipbooks that you (or the team) have previously embedded will not be affected. For restricting the embeds to a certain domain, we recommend using the domain restriction.

• Disable the download options - Hide all the download options from all flipbooks published within your workspace. It's a great way to ensure that all brand content stays in the cloud and that private content doesn't get re-distributed by teammates as PDFs, JPGs, or other formats.

• Disable the option to change the default customization settings - As an admin, you may want to make sure that the customization settings you set as default will not be altered by a teammate who will change them (either intentionally or by mistake).

  Before you disable this option, we recommend that you first set the default customization options as you wish and click Save these settings as default.

• Disable player customization - Enabling this option will restrict the roles you select from accessing and editing the Customize page. Unlike the previous option, this will completely remove the Customize button from the Design Studio and from the My flipbooks page.

  

If you have any questions regarding this feature, or if you need any help setting your workspace feature management option, please contact our support team via the live chat below, or contact your designated account manager immediately.

We look forward to getting your feedback, so be sure to let us know what you think about feature management and what you'd like to see next!