Working on many different projects can get quite stressful at times. Things can get unorganized easily. Especially when you work on multiple projects with other colleagues or contributors. We know this, and it’s exactly what workspaces is all about. A new feature that will give you total control of each project you work on in its own environment. Let’s see how this works:
What is a Workspace?
A workspace is a dedicated space where one or more people can work on a specific project. Every person that signs up on Flipsnack will automatically have an account and a workspace.
However, as a Flipsnack user, you can be involved with many workspaces at one time.
The reason this is helpful is because you can create a network of projects without needing to own all of the individual projects. Essentially, you create your own account and then create and join (if invited) other workspaces. Keep in mind, however, that as soon as a new account is created, a workspace for that account will also be created.
Projects are no longer tied to an account, but workspaces instead. Under your account, you only have your email address, password, and email subscription. Under a workspace, it will contain your public profile, users associated with the workspace, flipbooks associated with the workspace, payments and subscriptions, branding options, and SSO settings.
Each workspace is its own entity. But don’t worry, it’s a fairly simple process to create, delete, and collaborate in a workspace. Let's talk about all of that and more below.
How to create a workspace
Since all accounts automatically have a workspace created for them, each original workspace is free.
Because we wanted you to see how additional workspaces work and experience all the perks that come with it, you can create an additional workspace and use it for free for a limited amount of time - 14 days. No credit card is required.
However, after your trial expires, you will be logged out of it. Unless you upgrade, you will no longer be able to use it. Don’t panic, though. Your default workspace will forever be free and you can still use it successfully.
Keep in mind, you can only activate a trial workspace once.
In the bottom left corner of your account, you will find all the workspaces that you're a part of. Everyone already has one to start with. Here's also where you can create a new one.
Click on Create or Switch Workspaces and then on Add a new workspace and an overlay window will appear. Here is where you will fill in all the required information for your new workspace. Next, you will be able to select the teammates you wish to invite.
Before we move on, remember that this is also where you will manage all your workspaces in the future, switch between them, and add new ones.
Roles in a team workspace
Just like before, you can assign specific roles within a team. Depending on each role, that person will have a certain set of responsibilities and permissions. It's worth mentioning that only the owner of a workspace can delete that workspace. Additionally, if you want to work in a team workspace, you need a Business plan or higher.
How to join a workspace
The process for joining a workspace is simple. Once the owner has created it, they can choose to invite whomever they want. If they choose you, they will input your email address. You will then receive a simple email with the invitation to join.
We want to make an important note here: this process will be different depending on if the invited person is an existing Flipsnack account holder or a new one.
If the invite is sent to an existing account, you will automatically be invited into the workspace, and have the option to switch between your free workspace and the one you were invited to.
If you don't have an existing account, you will have to create one before being accepted into the workspace. Also keep in mind that if you create an account just to join a workspace that you were invited to, that workspace will be your first, and you won't have the option to make another unless you contact us.
Workspaces and subscriptions
We talked about this briefly above, but let's go over it in a little more detail now. Keep in mind that each additional workspace has to be a premium workspace. You can purchase a Starter workspace or Professional, Business, or Enterprise. It's up to you and your needs for each workspace that you own.
Users can be a part of multiple workspaces, each with its own subscription and its own set of features.
If the payment for an additional workspace doesn't go through, the new workspace will not be generated.
Leaving or deleting a workspace
Deleting a workspace is easy but it has consequences that you need to know about. Once a workspace is deleted everything that belongs in that workspace will be lost, forever.
You can't leave a workspace.
As a simple team member, you will have to be removed by the owner of that specific workspace. When you’re kicked out of a workspace, the flipbooks you created will not simply be deleted. Instead, they will be automatically assigned to the owner of the workspace.
The owner himself can't leave the workspace either. They can delete the workspace completely (everything from that workspace will be gone, including everything created by other teammates). They could also delete their Flipsnack account. In that case, they'll be offered a chance to transfer the ownership of the workspace to someone else.