Sharing flipbooks with specific people only: Improving control and security in content sharing

Learn how to securely share flipbooks with selected individuals, maintain control over access, and ensure confidentiality using Flipsnack’s private share feature.

Table of contents:

Overview

Use cases

Key benefits

Requirements

Step-by-step guide

How to grant access to a view request

Important notes

Next steps

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Overview

Flipsnack’s Share with Specific People Only feature is a powerful solution designed for businesses that need a secure and controlled way to distribute sensitive information and manage targeted distribution.

This feature ensures that only authorized individuals can access specific flipbooks, helping maintain confidentiality while simplifying the content-sharing process. 

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Use cases:

Internal Reports & Confidential Documents – Securely share financial reports, strategy documents, and HR policies only with designated executives or departments.

Product Catalogs for B2B Clients & Partners – Share pricing catalogs or product specifications only with approved clients and distributors.

Employee Training & Knowledge Sharing – Provide onboarding guides, compliance training, and instructional manuals to select employees.

Key Benefits

  • Enhanced security: Only invited individuals can access your flipbooks, protecting proprietary information from unauthorized viewing.
  • Controlled distribution: Manage precisely who can view your publications by specifying recipients' email addresses, maintaining precise control over your content dissemination.
  • Efficient bulk invitations: Easily invite large groups by importing up to 1,000 email addresses via a CSV file, streamlining the sharing process for extensive audiences.
  • Easy content management: Keep catalogs and documents up to date by replacing them with the latest version while maintaining the same link.

Requirements

  • Business plan access: This feature is available starting with the Business plan.
  • Recipient verification: Invited viewers must have access to the email address you specify and verify their identity to access the shared flipbook.

Step-by-Step Guide

 

1. Prepare Your Flipbook for Private Sharing
  • In your Flipsnack dashboard, select the flipbook you intend to share.
  • Click on the Publish button.

publish button for flipsnack flipbook

  • In the Visibility section, choose the Private option. The By emails radio button will be selected by default.

Private sharing in Flipsnack

2. Invite Specific Individuals
  • Manually Add Email Addresses:
    • Enter the email addresses of your intended recipients in the designated field.
    • Click Add email after each entry.

Adding email addresses to private sharing in Flipsnack

  • Import Email Addresses via CSV:
    • Prepare a CSV file with the email addresses listed in the first column, each on a separate row.

a-list-of-email-adresses-in-google-spreadsheets

    • Click on the Import CSV option and upload your file.
    Import CSV for private sharing in Flipsnack 
    • Note: You can import up to 1,000 email addresses at once.
3. Publish and Notify Recipients
  • After adding all intended recipients, click Publish.

Publish button when private sharing in Flipsnack

  • Invited individuals will receive an email invitation to view the flipbook.
4. Recipient Access and Verification
  • Recipients must click the link in the invitation email.
  • They will be prompted to verify their identity by entering the email address you specified.

Sign up interface in Flipsnack

  • Upon successful verification, they can access the flipbook in the Main dashboard under Shared with me.

Request for Access: If someone attempts to access the restricted flipbook without an invitation but is logged into Flipsnack, they will not be able to view the publication. Instead, they will be given the option to request access. Your organization will receive this request via email, allowing you to grant or deny access as needed.

Access request message for a private flipbook in Flipsnack

How to grant access to a view request

Upon receiving the access request via email, you can either ignore it or grant access to the requester. To grant access, click on the Grant access button. This action will open a new tab displaying the Visibility overlay, automatically adding the requester's email to the list of authorized viewers. After reviewing the list, click the Save changes button to finalize the process. Once saved, the individual will be granted access to the flipbook.

If you need to remove an email from the authorized list, follow the same steps: click the X button next to the email address you wish to remove, then select Save Changes to update the list.

Important Notes

  • The private sharing feature ensures that only individuals with the specified email addresses can view your flipbook, providing an added layer of security.
  • This feature is ideal for sharing sensitive documents such as internal reports, client proposals, or confidential presentations.

By leveraging Flipsnack’s Private Sharing feature, your organization can confidently distribute sensitive materials, knowing that access is restricted to your chosen audience. 

Next steps:

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