Learn how to securely share flipbooks with selected individuals, maintain control over access, and ensure confidentiality using Flipsnack’s private share feature.
Table of contents:
How to grant access to a view request
Overview
Flipsnack’s Share with Specific People Only feature is a powerful solution designed for businesses that need a secure and controlled way to distribute sensitive information and manage targeted distribution.
This feature ensures that only authorized individuals can access specific flipbooks, helping maintain confidentiality while simplifying the content-sharing process.
Let's discuss your private sharing needs.
Use cases:
Internal Reports & Confidential Documents – Securely share financial reports, strategy documents, and HR policies only with designated executives or departments.
Product Catalogs for B2B Clients & Partners – Share pricing catalogs or product specifications only with approved clients and distributors.
Employee Training & Knowledge Sharing – Provide onboarding guides, compliance training, and instructional manuals to select employees.
Key Benefits
- Enhanced security: Only invited individuals can access your flipbooks, protecting proprietary information from unauthorized viewing.
- Controlled distribution: Manage precisely who can view your publications by specifying recipients' email addresses, maintaining precise control over your content dissemination.
- Efficient bulk invitations: Easily invite large groups by importing up to 1,000 email addresses via a CSV file, streamlining the sharing process for extensive audiences.
- Easy content management: Keep catalogs and documents up to date by replacing them with the latest version while maintaining the same link.
Requirements
- Business plan access: This feature is available starting with the Business plan.
- Recipient verification: Invited viewers must have access to the email address you specify and verify their identity to access the shared flipbook.
Step-by-Step Guide
1. Prepare Your Flipbook for Private Sharing
- In your Flipsnack dashboard, select the flipbook you intend to share.
- Click on the Publish button.
- In the Visibility section, choose the Private option. The By emails radio button will be selected by default.
- Manually Add Email Addresses:
- Enter the email addresses of your intended recipients in the designated field.
- Click Add email after each entry.
- Import Email Addresses via CSV:
- Prepare a CSV file with the email addresses listed in the first column, each on a separate row.
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- Click on the Import CSV option and upload your file.
- Note: You can import up to 1,000 email addresses at once.
- After adding all intended recipients, click Publish.
- Invited individuals will receive an email invitation to view the flipbook.
- Recipients must click the link in the invitation email.
- They will be prompted to verify their identity by entering the email address you specified.
- Upon successful verification, they can access the flipbook in the Main dashboard under Shared with me.
Request for Access: If someone attempts to access the restricted flipbook without an invitation but is logged into Flipsnack, they will not be able to view the publication. Instead, they will be given the option to request access. Your organization will receive this request via email, allowing you to grant or deny access as needed.
How to grant access to a view request
Upon receiving the access request via email, you can either ignore it or grant access to the requester. To grant access, click on the Grant access button. This action will open a new tab displaying the Visibility overlay, automatically adding the requester's email to the list of authorized viewers. After reviewing the list, click the Save changes button to finalize the process. Once saved, the individual will be granted access to the flipbook.
If you need to remove an email from the authorized list, follow the same steps: click the X button next to the email address you wish to remove, then select Save Changes to update the list.
Important Notes
- The private sharing feature ensures that only individuals with the specified email addresses can view your flipbook, providing an added layer of security.
- This feature is ideal for sharing sensitive documents such as internal reports, client proposals, or confidential presentations.
By leveraging Flipsnack’s Private Sharing feature, your organization can confidently distribute sensitive materials, knowing that access is restricted to your chosen audience.
Next steps:
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