Learn how to efficiently organize and manage flipbooks for seamless team access at scale
How to organize your flipbooks
For organizations managing extensive content libraries, maintaining an efficient folder structure is crucial. A well-organized system allows businesses to quickly locate flipbooks, streamline workflows, and enhance collaboration. So how can your company or team achieve this if you manage dozens, or even hundreds of flipbooks?
Table of Contents
- How to create folders and subfolders
- How to add flipbooks to folders
- How to move flipbooks from one folder to another
-
How to share multiple flipbooks
- Other improtant information
- Next steps
Every organization has unique content management needs. Whether you categorize flipbooks by department, project, client, or time period, the folder system in Flipsnack gives you the flexibility to structure your content in the way that best suits your business.
Key benefits of using folders and subfolders
- Enhanced efficiency: Quickly locate and manage flipbooks without unnecessary searches.
- Better collaboration: Ensure team members have access to the right content while restricting unnecessary access.
- Scalability: Organize content based on teams, departments, clients, or campaigns—ideal for growing organizations.
- Time-saving: Reduce time spent on content management with drag-and-drop functionality.
- Access control: Protect sensitive information by managing who can view specific folders.
Requirements:
Folders and subfolders: this feature is available for all plans
Share folder: this feature is exclusive to our Enterprise plan.
How to create folders and subfolders
To create a new folder, access the Dashboard in Flipsnack, then right-click on Dashboard. In the menu that appears, select New folder, name it, and click OK.
Creating a subfolder follows the same process: right-click on an existing folder, choose New folder, name it, and confirm. Your new subfolder is now ready.
Unlimited folders and subfolders: There are no restrictions on the number of folders or subfolders you can create, making this feature ideal for large organizations managing vast content collections.
How to add flipbooks to folders
Adding flipbooks to folders is effortless. Simply drag and drop flipbooks from the right-hand section of the Dashboard into the appropriate folder.
How to move flipbooks from one folder to another
If a flipbook is mistakenly placed in the wrong folder, you can quickly relocate it.
- Open the folder where the flipbook is currently stored.
- Find the flipbook in the right-hand section of the Dashboard.
- Drag and drop it into the correct folder.
How to delete and restore a folder
If a folder and its contents are no longer needed, they can be deleted with just a few clicks:
- Right-click on the folder you want to remove.
- Select Move to thrash - the folder and its contents will be sent to Trash automatically.
Recovering deleted folders: If a folder is deleted by mistake, it can be restored. Navigate to Trash, right-click on the deleted folder, and select Recover to restore it along with all contained flipbooks.
How to restrict access to a folder
For businesses managing sensitive content, restricting access to specific folders is essential.
To control folder permissions:
- Go to Settings > Permissions settings.
- Enable Disable access to other teammates' folders.
When this setting is activated, team members can only view their assigned folders unless they already have content stored in shared folders. This is particularly useful for organizations managing content across multiple departments or teams.
How to share multiple flipbooks
Sharing multiple flipbooks at once can improve efficiency and collaboration. With the Share folder feature, teams can consolidate flipbooks into a folder and share them seamlessly.
Important: Each folder must be shared individually through a unique link.
- Add the flipbooks you want to share into a folder.
- From the Dashboard, select the folder you want to share, right-click on it, and choose Get share link.
- A pop-up will appear, allowing you to choose between Public or Private sharing.
Public sharing: If selected, the flipbooks will be visible on your Flipsnack profile.
Private sharing: If you prefer to share flipbooks privately, go to the Readers section in your Flipsnack account and enable Share folders to your readers.
Once enabled, any future shared folders will be accessible directly to assigned readers.
However, if you want to share the folder with some flipbooks in a Private way, then from your Flipsnack account, head over to the Readers section and enable the Share folders to your readers.
Therefore, when you want to share other flipbooks or folders, you’ll be able to share them directly with your readers.
Your readers will be able to access the shared flipbooks from their Flipsnack's workspace in the Read category. They will see a new folder with the flipbooks they have access to.
Other important information
In addition to the key points mentioned above, here are a few additional considerations:
- A flipbook cannot be assigned to multiple folders. Once a flipbook is moved into a folder from the Dashboard, it will only exist in that specific folder.
By leveraging Flipsnack’s folder system, businesses can improve content organization, streamline collaboration, and ensure their flipbooks are easily accessible to the right people.
Next steps
Useful resources
Maximize operational efficiency by combining folder organization with:
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