How to organize your flipbooks on Flipsnack. Great for large content libraries
When your content is properly organized, you'll be able to find your flipbooks much easier, and you'll save a lot of time. So how can you do that if you have tens of flipbooks or even more? The answer is easy. Start organizing your flipbooks in folders and subfolders.
Table of contents:
How to create folders and subfolders
How to add your flipbooks to folders
How to move flipbooks from one folder to another
How to delete and restore a folder
How to restrict access to a folder
How to share multiple flipbooks
Steps to take to share multiple flipbooks
You decide which organizing system you want to use when you add and label folders. If you're part of a team, maybe each user can have his own folder. Or maybe you decide you want to organize your publications by month of the year. Or totally different criteria. It is up to you to decide what system you want to use.
How to create folders and subfolders
If you want to create a new folder, simply access the main dashboard on Flipsnack, and then right-click on My flipbooks. In the new option menu, click the New folder option. Name your new folder and click OK. It's as simple as that when wanting to create a subfolder. Click right on the folder, choose the New folder button, name it, and click OK. You'll now have a subfolder.
Keep in mind that you can have unlimited folders and levels of subfolders!
How to add your flipbooks to folders
You can add flipbooks to your folder really easily by just dragging them from the right area of the dashboard into the desired folder.
How to move flipbooks from one folder to another
Now, let's say you accidentally added a flipbook in the April folder instead of the March folder. No need to worry!
Just click on the April folder, and you'll find the flipbook that you want to move in the right area. With a simple drag & drop, you can move it into the desired folder. Pretty neat, right?
How to delete and restore a folder
If you want to get rid of an entire folder and everything that it contains, you can easily do so. Click right on the folder you want to delete, choose the Delete folder option, and it will move automatically to Trash. Take into consideration that the flipbooks you had in the folder you deleted will also move automatically to Trash.
There's also an easy way to recover a folder (and its content) if deleted by accident. Simply click on the Trash icon, then click right on the deleted folder and choose Recover.
How to restrict access to a folder
If you want to restrict user access to a specific folder, go to Settings, then Permissions settings. Check the Disable access to other teammates' folders. When enabled, team members can only access their personal folders. Access to other team members' folders is restricted unless they already have content in those folders.
How to share multiple flipbooks
Sharing multiple flipbooks at once is really easy and helpful. With our Share folder feature, you only have to add the flipbooks you want to share into a folder and then share it with whoever you want.
Note: This Share folder feature is available with our Enterprise plan.
Keep in mind that each folder has to be shared individually through a link.
Here are the steps you need to take when you want to share multiple flipbooks:
1. Firstly, you need to add the flipbooks you want to share into a folder.
2. Then, from your Flipsnack’s workspace, go to My flipbooks, select the folder you want to share, right-click on it and then select the Get share link option.
3. A popup will open so you can choose if you want to share your flipbooks Public or Private.
If you choose to make them Public, then those flipbooks will appear on your Flipsnack profile.
Here's a GIF with all the steps mentioned above.
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However, if you want to share the folder with some flipbooks in a Private way, then from your Flipsnack account, head over to the Readers section and enable the Share folders to your readers.
Therefore, when you want to share other flipbooks or folders, you’ll be able to share them directly with your readers.
Your readers will be able to access the shared flipbooks from their Flipsnack's workspace in the Read category. They will see a new folder with the flipbooks they have access to.
Other important info
Except for the things already mentioned above, there are also others that need to be specified.
For instance, you can easily access your folders from the top area of the dashboard as well, not just from the right. In order to open a folder from the top, just double-click on it. You also have a (back arrow) button that allows you to go back from a sub-folder to a main folder and from a main folder to My Flipbooks.
Please keep in mind that a flipbook can't be part of two folders. Once a flipbook is dragged from the My flipbooks section in a folder, you will only find it in that folder. That flipbook will no longer appear in the My flipbooks section.
You should also know that you can drag a main folder into another one but can't drag a parent folder into a subfolder.
Please contact our support team if you need help or have any questions.